Room Scheduling

Policy and Procedure Checklist

Policy and procedure checklist for events hosted at The Warren Alpert Medical School building.

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Policy and Procedure Checklist

Policy and procedure checklist for events hosted at The Warren Alpert Medical School building.

Security/Doors

  • The doors to The WarrenAlpert Medical School are unlocked on the Richmond Street side Monday through Friday from 8 am to 6 pm. There is a front-desk security presence Monday through Friday from 7:30 am to 11:30 pm.
  • If this is a weekend / after-hours event, you will need to make arrangements for the front doors to be unlocked. All weekend events require you to arrange for a security presence. To do so, email the Senior Event Manager. Make arrangements as soon as possible; last-minute requests cannot be accommodated. The requesting party is financially responsible for associated costs.

Parking

  • Individuals can purchase parking Monday through Friday in the adjacent parking garage. 
  • Metered street parking is available.
  • During normal business hours the Brown shuttle is an option for Brown ID holders.
  • Special parking arrangements for weekends and after 5 p.m. on weekdays can be made through BioMed Facilities; the requesting party is financially responsible for associated costs. Various parking options are available, depending upon volume and the timing of the event. Email the Senior Event Manager to make arrangements as soon as possible; last-minute requests cannot be accommodated.
  • For more information, contact the Brown parking office.  

AV Support

  • AV equipment needs to be shut down at the end of your event/meeting.
  • If you need AV support for an event outside of business hours (on weekends or after 5 pm on weekdays), you can request an IT Fellow to assist you. Email MedITFellows@brown.edu. If this is a Brown event held during normal business hours and you would like AV training prior to the meeting/event, or you would like to arrange for support for the day of, contact BioMed-ITSC@brown.edu at least five days in advance.
  • For complex multimedia events, please contact Media Services. The requesting party is financially responsible for associated costs. 

Alcohol

Permitted only if purchased and organized through Brown Catering or other approved vendor. Food must also be served.

Map

The Warren Alpert Medical School, 222 Richmond Street, Providence RI 02903

Event Cancellations

If your event is canceled, please send an email to AMS-RoomScheduler@brown.edu as soon as possible so we can make the room available.